Departments

The following departments participated in the 2018 Faculty and Staff Satisfaction Survey.

View the description of the department by clicking on it. The green boxes reflect those departments that serve both the UC Davis and the UC Davis Health campus.

Accounts Payable

Accounts Payable supports the university by disbursing vendor and individual payments for various financial commitments, ensuring payments are complete, timely, and in compliance with internal and external regulations.

The Accounts Payable Invoicing Service (APIS) launched last year and continues to improve processing time for invoices, and capture more discounts. This year, Accounts Payable plans to fully implement the centralized AP invoicing service, responsible for processing all UC Davis purchase order related invoices in a timely and efficient manner. By the end of 2018, AP should be processing at least 90% of all invoices for Campus, School of Medicine, and School of Nursing.

Budget Office

The Budget Office is part of Budget and Institutional Analysis (BIA) and manages the UC Davis operating budget and process by which core funds are planned, programmed and allocated.

The Budget Office is working with Administrative IT and other campus partners to develop the AggieBudget planning tool. This effort includes identifying key system requirements, launching pilot use, and initial training with FOA and six other campus units. Full rollout of AggieBudget is expected this year.

Classification, Compensation & Benefits

Classification, Compensation and Benefits is the division of Human Resources responsible for the job classification, compensation, and benefits. Responsibilities include classifying jobs, implementing merit programs and wage implementations, reviewing requests for stipends and equity increases, assisting departments in calculating service credit calculations for their employees, and training departments on personnel data entry.

This unit moved 6,100+ non-represented staff into the new UC-wide Career Tracks classification system. This effort will allow position descriptions to be prepared quicker and employees to better identify development paths.

Controls & Accountability

Controls and Accountability assists campus faculty and staff in developing and maintaining an effective system of internal control, achieved through effective and efficient operations, ensuring reliable financial reporting and compliance with applicable laws, regulations and policies. In addition, provides expert analysis, information and recommendations on financial management.

Controls and Accountability has big plans for 2018, including the completion of special project for Vet Med Stores. It will also begin developing new content to further enhance the Fiscal Officer website.

Distribution Services

Distribution Services provides centralized postal and shipping services that minimize the duplication of resources, while maximizing postal discounts. Services include repurposing surplus property through Aggie Surplus, stocking repeatedly used substances for the research community such as compressed gas cylinder and tax-free alcohol, and receives and distributes controlled-substances.

Distribution Services goes beyond shipping and receiving by organizing annual toy and food drives for the community. Last year’s food drive contributed 4.2 tons of food donations to the Yolo County and Sacramento County Food Banks.
This year, Distribution Services will enhance the way employees ship items out of the university by bringing AggieShip to campus. It will be a robust outbound shipping tool that provides the user options and ease of use, while bringing campus better assurance around compliance issues such as hazardous materials and export controls.

Environmental Health & Safety

Environmental Health and Safety offers professional environmental/safety compliance oversight and implementation of safety programs supporting research and campus activities through laboratory safety reviews, biosafety/medical waste management, radiation safety, injury and illness prevention, industrial hygiene/occupational safety, exposure monitoring, food and pool safety, and a comprehensive hazardous materials/waste management and disposal program.

One of the notable programs Environmental Health and Safety embarked on in 2017 was a bold approach in supporting research efforts through the “Helping Researchers Do Research” initiative by instituting The Emergency Eyewash/Safety Shower (EW/SS) and Fire Extinguisher (FE) Monthly Testing Pilot Program.

Fire Prevention Services

Fire Prevention Services provides fire and life safety inspections, education and enforcement related to codes and regulations. The unit conducts complex plan review and construction inspections for compliance with all applicable fire and life safety codes and regulations.

Fire Prevention services taught fire prevention to 6,241 students and family members during 2017 student/family orientation.
It also successfully completed 638 construction inspections for Major, Minor capitol project and Facilities projects.

FOA Communications

FOA Communications is a centralized resource that supports Finance, Operations and Administration by offering strategic and creative communication services that increase awareness and understanding, enhance employee engagement, and improve reputation. The unit provides strategic communication planning, writing and editing, website strategy and design, event promotion, graphic design and photography.

In its first year as a unit, FOA Communications is making big strides toward promoting FOA services. This includes launching new websites for Human Resources, Healthy Campus Network and Supply Chain Management. With a new, user-friendly designs, the sites will give customers easy access to the information and resources they need to do their jobs.

Human Resources Business Partners

Human Resources Business Partners supports UC Davis Health by providing a single point of contact for departments that currently have a business partner reporting into Human Resources.

Organizational Excellence

Organizational Excellence provides support for departments by helping them address organizational issues related to leader and team effectiveness, strategy and design. Includes leadership coaching, change management, and process improvement.

in 2017, Organizational Excellence rolled out a university-wide change management methodology, with Organizational Excellence offering training to individuals and teams to better support UC Davis in becoming an agile, change-ready organization

Procurement & Contracting Services

Procurement and Contracting Services supports the university by acquiring goods and services at the best possible value via market research, risk analysis, contract negotiation, efficient payment vehicles and strategic sourcing while ensuring compliance with policy and statutory requirements. Services include Procurement Services, Contracting Services, Banking Card Services, Strategic Sourcing and AggieBuy.

Achieving a UC system-wide first, our campus was able to surpass $200M in annual spend with our banking card programs in 2017. The growth came from a strategy of education and collaboration with our clients. Supply Chain Management held numerous campus forums and department meetings to explain the most efficient ways to purchase goods and services, including AggieBuy and the Procurement Card. This year, Procurement and Contracting Services expects the efforts to generate $4 million in incentives for UC Davis.

Risk Management

Risk Management reviews operations for risks including injury to persons, damage or loss of property, impact to university programs, liability, loss of financial resources and reputation. Workers' Compensation oversees claims and the return-to-work process for employees.

This department's workers' compensation program received a Spotlight on Innovation Award from the Office of the President, Office of Risk Services in June 2016. The award recognizes the development of the online Industrial Claims Reporting System called the Employers First Report (EFR) system. Since rollout, the reporting system has been adopted by 7 other campuses.

Staff & Faculty Health and Well-Being

Staff & Faculty Health and Well-being is a division of Safety Services that provides staff and faculty with the well-being series’ including Mindfulness Meditation, challenges and events like the Maintain Don’t Gain Challenge and Flu Clinics, dietitian and behavioral health consultations, Healthy Meeting and Event Guidelines and the Healthy Department Certification, and supports Wellness and Mindfulness Ambassadors as key representatives in departments.

Travel & Entertainment

Travel and Entertainment provides services including travel reimbursement, Travel & Entertainment Card management, and guidance on travel policy or requirements, including the development and maintenance AggieTravel, the travel and entertainment expense reporting system.

This year, the Travel Team brought back the popular Global Entry event. Global Entry allows travelers with TSA PreCheck benefits, along with expedited customs processing. UC Davis travelers and their family members were able to conduct their Global Entry interviews in Davis, as opposed to having to go to the nearest location, San Francisco International Airport.

Administrative IT

Administrative IT is a centralized resource that supports Finance, Operations and Administration by offering innovative and effective technology solutions. Areas of service include Application Management & Support, Development & Integrations, Business Systems Operations, Desktop Support, Server & Infrastructure Management and Project Management.

Administrative IT was behind a number of new initiatives in 2017, including launching AggieDocs, Aggie Desktop and UC Davis DocuSign.

Building Maintenance Services

Building Maintenance Services provides services that maintain and enhance campus buildings and facilities.

This department was tasked with some important jobs in 2017. The unit equipped the university with a more secure and sustainable water source by facilitating the addition of high quality, Sacramento River water to our campus supply.

Conference & Event Services

Conference and Event Services provides full service event planning and registration services, such as event rentals, room and A/V set-up, parking arrangements, catering, and venues for educational events, social events, business meetings, and conferences.

Custodial Services

Custodial Services provides cleaning services to campus buildings.

Emergency Management

Emergency Management helps the university prepare for emergencies by reviewing campuswide plans, developing emergency response plans for buildings, managing institutional and program level business continuity planning and operating the WarnMe notification system.

Last October Emergency Management and Mission Continuity became one of the first UC schools to facilitate an international kidnap/ransom scenario with University of California Office of the President as a component of its annual Event and Crisis Management Team (ECMT) table-top exercise. The objective of the scenario was to review and discuss ECMT international response protocols for managing an incident unrelated to the UC Davis Educational Abroad Program (EAP). The exercise provided participants with an opportunity to better understand the process for activating UC Davis and University California Office of the President (UCOP) resources to facilitate response operations to ensure safe return of students, faculty or staff traveling outside the purview of EAP, but on official travel for the university.

Equipment Management & Capital Asset Accounting

Equipment Management and Capital Asset Accounting ensures proper accounting of all university-owned assets through financial reporting, equipment accountability system, and regulatory compliance.

Fleet Services

Fleet Services provides rental vehicles, and administering the Charter Bus program with daily roundtrip service between the Davis and Berkeley campuses.

The Fleet Services repair shop has been re-certified as an Automotive Service Excellence (ASE) Blue Seal Certified Shop. ASE is a nationally recognized testing and certification program for technicians that ensures continuing education and verification of skills and knowledge through testing. Customers can be assured that their vehicles are being maintained and repaired by professionally certified technicians.

Fleet Services is evaluating several systems that would allow motor pool vehicle renting online or from a smart phone. In addition, the unit is evaluating the use of micro-pools or having small groups of vehicles shared between departments located in the same geographical area.

FOA Human Resources

FOA Human Resources is a centralized resource that offers HR services to the units within Finance, Operations and Administration, including recruitment, classification, employee and labor relations and much more.

Institutional Analysis

Institutional Analysis is part of Budget and Institutional Analysis (BIA) and provides decision support to campus leaders in the form of policy analysis on a wide range of issues, including enrollment, instructional workload, faculty positions and other institutional policies.

Institutional Analysis received a Team Citation of Excellence. It was nominated for providing exemplary service to support student and faculty success. The team works closely with the associate deans for undergraduate instruction to provide data analysis and guidance for strategic planning.

Payroll Services

Payroll Services primary focus is the timely issuance of paychecks to employees. It serves the university in matters regarding timekeeping, wages, separations, taxes, benefits and customer support.

This department will play a pivotal role in the transition to UC Path.

Real Estate Services

Real Estate Services provides expertise in the strategic planning and implementation of a full complement of real estate services including administering off-campus leasing, negotiating public-private partnerships, managing campus faculty/staff housing, overseeing faculty home loan program, and serving as campus liaison for the West Village project.

Last year Real Estate Services partnered with both Student Housing and Dining Services, and Campus Planning and Environmental Stewardship to begin the most ambitious student-housing program in the history of UC Davis: the selection of and negotiation with a developer for both the Orchard Park Apartment Redevelopment and the West Village Transfer Student Housing projects.
The department also delivered over $5 million worth of tenant improvements in off-campus leased space, and negotiated more than 40 leases and subleases, processed 6 airport permits, 22 licenses, 5 research use agreements and more than 50 amendments.

Shared Services Center

UC Davis Shared Services Center provides human resources and personnel services to Davis campus clients and UC Davis Health by delivering transactional services in support of recruitment, classification, electronic personnel records, leaves administration, on-boarding and off-boarding.

Last February, the Shared Services Center received the Chancellor’s Achievement Award for Diversity & Community. Three SSC leaders were also recognized as Worklife champions.

Talent Acquisition

Talent Acquisition is the division of Human Resources responsible for recruitment of permanent and temporary employees. The unit assists the university in attracting the best qualified and diverse applicants through various outreach efforts, including Temporary Employment Services, which provides high-quality temp employees to units across campus.

Worklife & Wellness

WorkLife and Wellness is a unit of Human Resources that helps employees integrate their professional and personal responsibilities. Resources include child and elder care, workplace flexibility, manager tools, Breastfeeding Support Program, and worklife events/campaigns such as Take our Daughters and Sons to Work Day, Worklife Champions, and Gunrock Boldly Goes.

Arboretum & Public Garden

The Arboretum and Public Garden includes the Arboretum, Grounds and Landscape Services and the Putah Creek Riparian Reserve. This unit helps create and maintain our beautiful, clean and safe campus environment, sets the standard for best practices in environmental sustainability, student leadership and community engagement, and works with academic departments to develop our outdoor spaces for research and learning.

Capital & Space Planning

Capital and Space Planning advises and assists with the planning, oversight and approval of minor and major capital projects and allocation of future and existing capital investment on the UC Davis campus. The unit is also responsible for handling requests for new space, implementing campus space policies and allocating space to campus units.

Contracts & Grants Accounting

Contracts and Grants Accounting assists principal investigators, research administrators and funding agencies by providing quality financial services for externally funded projects, ensuring proper accounting and financial reporting and effective processes and controls for regulatory compliance.

Contracts and Grants Accounting was able to reduce the printing/coping of over 15,000 documents per month by starting a paperless award management process.

This year, the unit plans to launch a module within Kuali which will greatly improve efficiency for the team.

Design & Construction Management

Design and Construction Management services the campus community by delivering high-quality buildings, creating new environments, improving infrastructure and transforming existing facilities, including construction inspection, contracts and agreements.

In 2017, Design and Construction Management completed $215 million in projects and advanced another $725 million projects into the planning, design and construction phases.
Notable projects in support of teaching and student life which we completed this past year include the Summer 2017 Classroom Renovations, Tercero Student Housing 4, the Memorial Union Renovation, the Vet Med Student Services and Administrative Center, and the Silo South. Other teaching and student life projects that are now underway include the California Lecture Hall, Tercero Dining Commons 2, Webster Hall, Emerson Hall, and the Teaching and Learning Center.

Employee & Labor Relations

Employee and Labor Relations is a team within Human Resources that serve as liaisons with bargaining units, compliance, assist with employee issues, performance evaluation tracking, accommodation needs, etc.

Employee and Labor Relations is proud to be asked to lead the employee & labor relations function for all of UC Davis campus and UCD Health. ELR has the incredible support from FOA, hospital leadership, and the Office of the Campus Counsel as it transitions to a new service delivery model.

Fire Department

UC Davis Fire Department safeguards lives and property through prevention, education and emergency response.

The UC Davis Fire Department was on the ground, fighting wildfires across the state in 2017.
It also became the regional training center for the American Heart Association and certified more than 200 UC Davis students and staff in CPR.
Next year, the department will work toward completing the process to become the first university-based internationally accredited fire department through the Center for Public Safety Excellence/Commission on Fire Accreditation.

FOA Business Partners

FOA Business Partners is a centralized resource that offers business and financial services to the units within Finance, Operations and Administration.

General Accounting

General Accounting provides professional accounting services to accurately classify, summarize and report timely information on behalf of UC Davis.

Occupational Health Services

Occupational Health Services provides medical treatment and surveillance for occupational injury and illness, and administers preventive services to include ergonomics, respirator fit testing, hearing conservation, travel medicine and the UC WorkStrong Program.

Last year, Occupational Health Services worked with the UC Davis Fire Department to create a 24 hour program for managing biological exposures. It also completed a 10 year recertification examination with the American Board of Preventative Medicine in occupational and environmental medicine.

Police Department

The UC Davis Police Department provides security on the Davis and Sacramento campuses via sworn and non-sworn police personnel by deploying the latest technologies and building partnerships with campus communities.

Last year, the police department graduated 18 students through the Cadet Academy, which prepares UC Davis graduates to become the next generation of UC Davis Police Officers. The department currently employs nine alumni.
The UC Davis Police Department also provided more than 41,000 Safe Rides to UC Davis students. The new TapRide app lets those with concerns about traveling campus at night request a free Safe Ride even easier.

Repro Graphics

Repro Graphics provides printing services to the university by reproducing content, such as scanning, photography, xerography and digital printing, and providing design and creative services. The department also administers the campus Copier Program through which departments may acquire and obtain service for multi-function devices to meet copying, printing, scanning and faxing needs.

This department now has large format printers to produce vibrant, full color posters and banners for both indoor and outdoor applications. Online ordering and file submission is now available.

Staff Development & Professional Services

Staff Development and Professional Services in Human Resources supports learning and performance by providing innovative programs and services. SD&PS offers career counseling and an array of instructor-led and e-learning courses. SD&PS designs and implements leadership, supervisory, mentoring and professional development programs. SD&PS administers the UC Learning Center for UC Davis.

Transportation Services

Transportation Services facilitates the access and mobility needs of the campus community by operating and maintaining roads, paths and parking lots and the production and installation of campus signs, bicycle programs, commuter and motorist assistance programs.

You may have noticed reduced lines in the TAPS lobby because of new online, printable parking permits.